Tutorials: Setting up a Semester in LiveText

Last updated by Gerald Ardito


Part 0 - Requesting Files

Pace's ITS generates two files for us. The first is a the course catalog, which is a list of courses and their instructors. The second is the student roster, which is a list of students per course. Here is an example of the email that get sent to ITS to request the two files get produced. These files are already formatted to meet the requirements for importing files into LiveText.

Here is an example of the email that makes the request.

Below you will find the schedule for the running of the chainC_STUD_SAS_LIVE_TEXT_EXPORT in Production:
            Module Name                                                          Parameter(s)               Value              Date To Be Run     RunFor Term
Summer 1 & Summer 2 (201740)
1.      STUD_LIVE_TEXT_INS_CRSE_ROSTRS                      P_TERM_CODE           ‘’’201840’’’      May 31, 2018                1st Run
2.      STUD_SAS_LIVE_TEXT_PROCESS                              None
1.      STUD_LIVE_TEXT_INS_CRSE_ROSTRS                      P_TERM_CODE           ‘’’201840’’’      July 18, 2018                2nd Run
2.      STUD_SAS_LIVE_TEXT_PROCESS                              None

Part 1 - Which Courses?

I went to Pace Schedule Explorer and looked in each category of courses (Undergraduate - Teaching), Graduate (Education, Education Studies, Education Graduate, and Educational Leadership). The goal here was to identify the courses in which assessments are collected in LiveText. One can do this by cross referencing the courses with the various programs' assessment plans. I used this information to produce this spreadsheet, which is only being used for tracking purposes.


Part 2: Uploading the Course Catalog

Uploading the course catalog does two things.It creates the semester in LiveText and then populates the semester with courses and their instructors. For the Summer Courses, I am only uploading the courses which collect assessments through LiveText.

Our summer courses tend to have a variety of schedules for a variety of good reasons. To keep things simple for LiveText, I made these courses all part of one semester of the same length. Individual instructors will set due dates for the assignments in their courses.

Here is a screencast that documents this process. As you will see, it is pretty straightforward.


Part 3: Adding Assignments to LiveText

Once the courses are set up, the next step is to assignment assignments/assessments to those courses as appropriate. The information for this is contained within the assessment plans for each program.

The easiest way to address this is to copy the assignments from recent iterations of the relevant courses.

Here is a screencast documenting this process.


Part 4: Uploading the Student Roster

Uploading the student roster populates the courses in LiveText with students.
Students will have either already activated their LiveText accounts or not (see below). In either case, as long as the appropriate information is contained in the imported file, LiveText will assign them to the appropriate CRN and flag them as needing to activate their accounts, if they are new to LiveText.

Here is a screencast that documents this process. 


Part 5: Keycodes

Every School of Ed student is charged a fee for LiveText registration. Each of them, then, is entitled to receive a keycode, which allows them to activate their LiveText account. Until they do so, their name is marked in red in their course (rosters). Each semester, I ask the chairs to notify the instructors to validate their course rosters in LiveText. If any students are marked in red, they are encouraged to activate their LiveText account. If they are missing, or have dropped the course, the instructors are asked to notify me to add or delete them. 

Here is a screencast demonstrating how to assign keycodes to students.

Live Text

Live Text

This group is to support the administration staff in using LiveText.